Allow data from previous years to be restricted in User Permissions to prevent unauthorised changes after NCVER reports are submitted

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Pip Austin

• 08 March 2022 23:02

It would be useful if we could set a lock period similar to the way that MYOB, Xero and other accounting programs lock data from previous financial years.

This would basically be a setting to "lock all entries before xx/xx/xxxx" and would prevent all users from editing enrolment data prior to that date.

This feature would prevent any accidental/intentional changes to AVETMISS data which has already been reported without first seeking approval from admin users who have set the lock date. If changes needed to be made, the admins could edit the lock date > make the changes > resubmit updated AVETMISS data > return the lock date to the current period.

 

There is currently no way to restrict users from changing data after completed NCVER reports are submitted, so the process of ensuring data integrity is reliant on all staff knowing when reports have been completed and knowing what data must not be changed.

We do our best to train our staff but there is always room for human error unless we can restrict access to authorised staff.

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  Chloe Wilson

  • 08 March 2022 23:06

  We would be in favour of this as a feature as well!

  Not only AVETMISS benefits of securing data, but would also be great to lock any financials as well in aXcelerate so they also can not be altered if within a previous time.

   

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  Nara Donaldson

  • 30 July 2022 04:25

  I would love to see this feature, we have also experienced funding data being changed after the reports have been submitted.  A data locking function would save a lot of late nights and headaches! 

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