In House Workshops - Duplicates

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Permanently deleted user

• 27 October 2021 02:05

When booking students in for in-house workshops, there's a risk of duplicating students if you don't have the info exactly right.

One of the options is to determine possible duplicates by matching USI, Given Name and Surname. 

Having the USI is useful, but this option still can't account for variations in given names (eg, nicknames, abbreviations - Thomas to Tom).

It would be great it there was an option to determine duplicates by matching only USI. As all past students (post 2015) must have a USI, surely this would be a comprehensive way of minimising duplicates.

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  Permanently deleted user

  • 27 October 2021 02:22

  Alternatively, the booking form for public short courses has come a long way, allowing us to add existing contacts, but also allowing us to add new contacts when we find students not already in aXcelerate, thus letting us book multiple students, either new or existing, at once.

  Would it be an option to migrate the In House bookings onto the same system?

  

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  Ange Harragon

  • 12 November 2021 05:52

  Hi Tomos, we have a ticket currently in the system for that very request and reason. We love the public booking screen but have limited the use of the In-house function for now. We have found that if we have an in-house workshop, we could change it to public and then book students and then change it back to In-house to reduce the risk of overwriting in lowercase or creating more duplicates.

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  Mark Gilmore

  • 25 November 2021 03:15

  Hi team

  We have a complete refresh for the In-House workshop booking form planned for the future. I will pass this feedback along to that project as well.

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