The Assessment Management area allows you to easily organise, view and modify your Assessments and their enrolments. Within each Assessment you are able to view or create new instances, easily determine which are ready for marking and quickly add or remove Assessors.
Assessments
Note: The Online Assessments feature is only available for aXcelerate Turbo licenses. For more information on aXcelerate Turbo and Online Assessments please refer to our Online Assessments FAQs article or contact our Customer Success team. For more information on assessments available for all clients, please refer to our Standard Assessments article.
Adding an Assessment
Assessments can be easily created by clicking the Plus icon from the side menu on the left of the screen. After creating the Assessment you will be taken to the Assessment Authoring area of the system where you are able to set the questions for this assessment.
- Expand the Assessment menu and select Management
- Select New
- Enter the Assessment name and set the Assessment Type
- Select Add Thumbnail Image and select from the Media Library or upload a new image
- Update the Max Attempts and Passing Percentage
- Enter any additional information about the assessment as required
- Click Create New Assessment
Tip: Please refer to our Assessment Authoring help article for further information on creating assessments.
View Assessments
On the management page, assessments will appear in a list on the left side of the screen. This list will show the assessment name, current version and type. Clicking an item in this list will show further information about the selected assessment including the overview, author, creation date, status, default assessors, assessment instances and mapping details if applicable.
Tip: The assessments list can be collapsed to provide more space on the screen by clicking the collapse icon at the top right corner of the assessments list on the left. Clicking the icon when this list is collapsed will cause the list to expand.
Note: The assessments list will show Published Assessments by default. Use tabs at the top of the screen to view Drafts or Archived assessments. Filters can be added by expanding the Filters tab to refine visible results.
Duplicate Assessment
- Hover an assessment in the assessments list
- Click the Options icon
- Select Duplicate
- Set the Name of the new assessment
Tip: Select the copy mapping option to ensure that the newly created assessment maintains the same unit mapping as the original assessment.
Publish an Assessment
- Select the Drafts tab at the top of the assessment list
- Select the Draft assessment from the assessment list
- Click Open in Authoring
- Click Publish
Archive an Assessment
- Hover over a published assessment in the assessments list
- Click the Options icon
- Select Archive
Note: Archived assessments can be accessed by clicking the Archived tab at the top of the page.
Publish an Archived Assessment
- Click the Archived tab at the top of the page
- Hover over an archived assessment in the assessments list
- Click the Options icon
- Select Revert to Published
Note: Archived assessments can be accessed by clicking the Archived tab at the top of the page.
Delete an Assessment
- Hover over an assessment in the assessment list
- Click the Options icon
- Click the Delete icon
- Click Submit to confirm the deletion
Note: Assessments can only be deleted if there are no instances linked to the assessment. You may want to archive an assessment if it is no longer used but still contains assessment instances.
Warning: Deleting an assessment is final and cannot be undone. After an assessment has been deleted from the system it can no longer be retrieved or restored.
Update an Assessment's Default Assessors
Default Assessors will be added as assessors to newly created instances of the selected assessment. Assessors can still be managed and customised for each instance and enrolment of the assessment.
- Select an assessment to view
- Click in the Add Assessors text box
- Search for and click on the Assessor you would like to add
- Remove Assessors from the list by hovering over their name and clicking the X icon
Note: Adding or removing an assessment's default assessors will not update any existing assessment instances or enrolments.
Create an Assessment Instance
An instance of an assessment needs to be created for students to be able to be enrolled in the assessment. By default, an assessment instance will have the same details as the assessment it was created from.
- Select a published assessment from the list of assessments
- Click + New Instance
- Set the Instance Name
- Set the Default Assessors for the instance
- Click Create Instance
Tip: An assessment instance will also be created when a new class is created that has the selected assessment linked to it.
Note: When a new Assessment Instance is created outside of a class and is not linked to an Assessment Plan, it will be standalone and not linked to a class. Students can be manually enrolled in standalone Assessments, but it is recommended that you link the assessment to a related class in most cases. After an Instance has been created it can be linked to a class by viewing the class and adding an assessment to the linked units.
View an Assessment Instance
Viewing an assessment instance will show the linked Classes, assessors, the scheduling details and enrolments. While viewing an assessment instance you are able to mark students assessment submissions, enrol students and manage the assessors. Clicking on a student in the Enrolments table will direct you to the student's assessment record.
- Select a published assessment from the list of assessments
- Select an assessment instance from the Instances table
Tip: Click on the Columns button to hide or show fields in the Instances table.
Note: You can return to the source assessment for the selected instance by clicking on the assessment name breadcrumb at the top of the page.
Delete an Assessment Instance
- Select the published assessment from the assessment list
- Click the Options icon next to an assessment instance in the Instances table
- Click Delete
Note: Assessment instances can only be deleted if there are no enrolment records linked to the instance.
Warning: Deleting an assessment instance is permanent and irreversible. After an assessment instance has been deleted from the system it can no longer be retrieved.
Enrol a Learner in an Assessment
- Select a published assessment from the list of assessments
- Select an assessment instance from the Instances table
- Click Enrol
- Select a Contact to enrol
- Configure the Scheduling for the enrolment
- Select the Assessors for the enrolment
- Click Create Enrolment
Tip: Students can also be enrolled by clicking Add Enrolment in the assessment Instances table or by enrolling the student in a class that is linked to the assessment instance.
Mark assessments
Marking an assessment instance will direct you to the Assessment Marking overview page for the selected instance. Enrolled students can then be selected from the menu on the left to view and mark their submissions. Please refer to our Assessment Marking article for further information on how to mark Assessment submissions.
- Select a published assessment from the list of assessments
- Select an assessment instance from the Instances table
- Click Mark
Tip: You can select the Mark option next to a student in the Enrolments table to directly mark submissions for that student. You can also select the Mark option from the assessment instances table.
Delete an Assessment Enrolment
- Select a published assessment from the list of assessments
- Select an assessment instance from the Instances table
- Click the More icon to the right of the Enrol icon next to a student in the Enrolments table
- Click Delete
Note: Deleting an assessment enrolment will not delete the linked class enrolment.
Warning: When an assessment enrolment is deleted, it is permanently removed from the system and can no longer be retrieved. Any submissions made against the enrolment will also be deleted.