These dropdowns allow you to set what time your calendar starts at and what time it stops at.

This function allows you to choose if you wish to allow the drag-and-drop functionality in the calendar. When enabled, this allows calendar events, workshops, and other event types to have their start and end times altered via drag-and-drop and resize on the calendar.

These categories allow you to colour coordinate your calendar with labels applicable to you.

This setting controls your trainer users access to resources. When this option is set to Restricted, trainers will only see resources relevant to their training areas. These training areas are determined by the competencies set in the trainer matrix. This also means if a resource is not training related a trainer will not be able to see it.

This checkbox allows you to track Continuing Professional Development (CPD) points or hours. If checked, another field will show for Common Term for CPD Units. This is as some organisations track CPD units as hours and some as points. You can use this field to enter the name of units that you use to track CPD activities. Be sure to enter the singular common term, not plural.

This field determines the default text colour of any emails that are sent from aXcelerate. It requires a valid hexadecimal colour code to function properly. The default colour code used in this field is #000000 for black.

This field allows you to specify whether contact record photos use the .png, .jpg or .gif file format.

To enable the new calendar framework, this setting should be set to yes. When this is enabled, none of the legacy calendar settings apply. This will also enable the field "Admin Calendar Settings".

Enables the use of advanced filters in the Online Assessment dashboard widget.

When given the Assessment Submission Update permission, users will be able to assign/unassign themselves from online assessment enrolments via the online assessments widget.

Allow Standard Assessments to be displayed on Workshop creation when Online Assessments are enabled

Students can update their own details through a menu option on the student portal.

If checked, this will allow you to display special requirements on workshop bookings or class enrolments.

If checked, this will prevent a user from issuing a certificate if there are fees outstanding on an enrolment.

When checked, this will allow you to record setup, break and pack up times against workshops.

This field allows you to specify the current rate of reimbursement for each kilometre travelled by your Trainers in their own cars for business purposes. This rate is being used to calculate reimbursement for kilometres travelled in conjunction with delivery of training programs (workshops).

This field allows you to set a flat late fee for any invoices created in the aXcelerate system (for organisations that wish to use system generated invoices).

This allows you to choose the accounting software used by your organisation if you have purchased a Financial Integration feature. If you are using Xero Finance Integration, the accounting software will automatically display for you.

This allows you to enter a custom prefix used when issuing invoices. We recommend using AXI or AXIN to assist in distinguishing invoices created in aXcelerate from invoices you may have created in an external finance system.

This field allows you to specify the total number of digits displayed for invoice numbers. To describe for you, for invoice #152, a padding value of 5 and a prefix of AXI will result in an invoice number of AXI00152.

The Invoice Number Seed field allows you to enter the first invoice number to be generated from within aXcelerate. This then allows for the continuation of invoice numbering from a previous finance system.

This setting is the default number of days after the invoiced date that the invoice is due. By default, this is seven days, however, this can be changed using this field.

This option allows the 'invoice date' to be automatically entered as the date that the invoice was first raised, when a user creates an invoice in aXcelerate. With this system setting switch to YES, the invoice date is automatically changed/set to the date on which the invoice was finalised (completed).

The Postage Finance Code specifies the finance code to which shipping or postage amounts are assigned when exporting to MYOB or XERO.

The Credit Note Number Prefix allows you to enter a custom prefix to be used when issuing credit notes. We recommend using AXCN to assist in distinguishing credit notes created in aXcelerate from credit notes you may have created in an external finance system.

This field allows you to specify the total number of digits displayed for credit notes. To describe for you, for credit note #152, a padding value of 5 and a prefix of AXCN will result in a credit note number of AXCN00152.

The Credit Note Number Seed field allows you to enter the first credit note number to be generated from within aXcelerate. This then allows for the continuation of credit note numbering from a previous finance system.

When this feature is enabled the invoice and credit note line item editor will warn you if all line items do not have the same domain. This can also be enabled on the MYOB setup page.
If you have the MYOB Account right export feature enabled, this setting will also enable the ability to map aXcelerate domains to MYOB Categories.
To access this, navigate to the MYOB Export section and select the "Categories" tab.
If you do not use MYOB or domains in MYOB, do not enable this feature.

This field allows you to enter your organisation's ABN which will then be displayed on all invoice statements issued. This will also be used as the default ABN for the Victorian AVETMISS field "Organisation Delivering Training ABN".

For Recognised Revenue reporting: Should be between 0 and 1, e.g. If you recognise 25% of the tuition fee upon course enrolment, the value should be 0.25

Should be between 0 and 1, e.g. If you recognise 25% of the tuition fee upon course commencement, the value should be 0.25

When enabled aXcelerate will automatically enable the 'Force to XERO contact' invoice option provided that the first line item relates to a student enrolment and the enrolled student is also the invoice recipient.

This will enable discounts to be applied to accredited enrolments through the APIs and user interface. The "Workshop Discounts" setting must also be enabled.

Enables Learners to register their signature against complex date workshop sessions via the Learner App. This setting also enables the ability for Trainer/Admin users to add their signature when marking workshop attendance.

It is recommended that agent commission is only paid when an invoice is completely paid. Turning this on allows for commission to be calculated when a partial payment has been applied to an invoice. This setting should be tested in your staging environment as there is a possibility that you could overpay an agent if you are not careful.

This setting determines whether the Partner Certificate Fee will default to being inclusive of GST when creating a new Workshop or Class.

When enabled, this features allows for exporting data to MYOB V19 and Quickbooks.

Payment plans can be offered to students and employers to pay for tuition fees.

This setting allows you to select the generic survey completed by the Trainer after each Workshop. You will have to create the survey in the surveys system before it will appear in this list. Once you have selected an option here, you will be able to apply post-workshop surveys for trainers to complete themselves for any workshop instance. To apply a survey, click the dropdown and select a survey from the list, then submit the page.

This dropdown determines the default student role used when creating new student users manually or automatically.

This dropdown determines the default Supervisor role used when creating new supervisors users for Work Based Learning.

This dropdown determines the default Partner role used when creating new Partner users for the Partner Portal.

Automatically generates a user record for a student when enrolling into a Workshop, Class, E-Learning or Online Assessment. This is recommended if students will be using our learner portal. The Contact must have a valid email address and the default Learner role must also be set.
For clients using Online Assessments, students users will always be generated. This setting determines whether they will get the notification or not. If generating for any course type a notification must also be sent for Online Assessments.

This field allows you to add a new menu item (that is simply a link) to the student portal that will appear just to the right of the 'Home' menu item. Ensure you fill in both the text and a fully qualified URL (must contain http:// or https://) to add a custom menu link in the Student Portal.

When enabled, this setting adds an additional Workshop Enrolment view to the class matrix. This view allows you to see a range of additional information from the class that relate to the students overall enrolment. This is information such as further student details (eg, Contact ID) and further enrolment details (eg, Award Issued Date).

You will be able to set your maximum assessments attempts for all assessments, however, you are able to override the attempt number individually.

When enabled, this will send a user a notification when a follow-up task is created for them.

You should enable this option if your training organisation has a requirement to send templates to students with information for more than one enrolment on the same template.

When this setting is set to 'yes', this enables the new tablet-friendly attendance marking form. This then replaces the legacy attendance page.

This setting, when enabled, means that the expiry date will be a mandatory field when adding and updating Licence or Registration portfolio items via the admin portal or student portal.

This setting, when enabled, means that Students are able to contact Trainers directly through the Student Portal.

When enabled, this allows for a list of character codes (e.g. A, B, D) recorded against subjects to be displayed on certificate templates. Some organisations use this option when delivering training to a School who also require a "A, B, C, D, E" scale. This is not a VET requirement.

If this setting is enabled, when enrolling students in an accredited qualification/program, subject activity start dates will inherit linked workshop start dates by default.

When disabled the Legacy Trainer Competencies option (access via Contact > Trainers) will no longer appear. When enabled you can record train/assess competency against accredited programs and subjects for trainers. When creating accredited classes and workshops, trainers will be filtered according to their assigned competencies.

When enabled, this will turn the home screen of your account into a customisable widget based dashboard.
This setting will be enabled by default.

Enable this feature if you would like to see the booking ID column in the workshop view page.

If a Public Workshop booking is cancelled after it has been invoiced/paid, send an email notification to the Finance Contact (Core Setttings tab) to notify them that a refund may be pending for this student

When this is enabled, discounts can be created and applied to public workshop bookings and in-house workshops.

This setting allows In-house workshops to be charged at a flat fee for the minimum students plus a price per additional student above the minimum.

Enable this feature if you wish to send an email notification to the workshop owner when a public workshop has reached maximum capacity.

When enabled, in-house workshops will display in the list of workshops to enrol in when booking via the contact record, utilising the public workshop booking process.