Date Picker Option for Start/End Date on Apply Credit Transfers for Each Enrolment (CT Unit Status)

Comments

12 comments

  • Pip Austin

    Yes, we have also had reporting issues with CT units as per my similar post that Robbie already linked to. The guidance from NCVER is that the start and end date of the CT unit should be the date the CT is administratively processed, so when the RTO grants the CT status.

    So it would make sense if aXcelerate automatically applied this date logic when applying the CT status to units within the system.

    Users can manually change the unit if needed but currently, every user needs to be manually changing dates to actually be compliant with reporting if they are using the system to automatically enter the CT status.

     

    https://www.ncver.edu.au/__data/assets/file/0019/9514/Credit-Transfer-and-RPL.pdf

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  • Pip Austin

    The current system gives errors like this, it is not very good.

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  • Mark Gilmore

    Hi Robbie and Pip

    We've been doing some research and we plan on correcting this in an upcoming release.

    Our research has landed us on proposing the following logic for the default dates:

    • If the course has commenced, then the Start and End date of the CT units will be today
    • If the course is in the future, then the Start and End date of the CT units will be the course commencement date

    Given the above, would there be any reason to need to adjust the dates?

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  • Pip Austin

    Hi Mark, that logic for the course commenced sounds like it would work really well for us to be compliant, hopefully it works for others as well. 

    I imagine future dated units will always cause an error in the system, however, but I understand the idea of having the unit dates fall within the course dates.

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  • Mark Gilmore

    Hi Pip

    You're right, currently the future dated Credit Transfer would cause an error. We could probably adjust the error to ignore Credit Transfer dates - or instead simply be a warning. What do you think?

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  • Pip Austin

    Hi Mark, I believe it would cause an error if it appears in reports to NCVER or DESBT being future dated but I can double check this.

    It is good if aXcelerate flags the issue as an error if it is likely to be viewed as an error externally.

    I might have to look into this and come back to you if that is ok.

     

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  • Pip Austin

    Hi Mark, I double-checked with our team member who does smart and skilled reporting and can confirm that it would suit us to have this functionality to apply with courses that have not yet commenced. :)

    • If the course is in the future, then the Start and End date of the CT units will be the course commencement date

    Thanks :)

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  • Robbie Milne

    HI Mark,

    Thanks for following up with Pip and I on this one. Following on from Pip's comments, I will also confirm with our Student Services team as to how the proposed options would work in regards to reporting etc and let you know.

    Regards

    Robbie

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  • Robbie Milne

    Hi all,

    I've had an opportunity to speak with our Student Services team and they agree with Pip's team regarding:

    • If the course has commenced, then the Start and End date of the CT units will be today

     

    As for:

    • If the course is in the future, then the Start and End date of the CT units will be the course commencement date

    This would not work as our RTO is in QLD and this logic would still generate AVETMISS reporting errors.

    Is there an option to update the system code to exclude these CT units out of the AVETMISS reporting until the actual commencement occurs. The logic could then include the CT unit data in the AVETMISS reporting.

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  • Mark Gilmore

    Hi Robbie

    How are you currently recording Credit Transfer units for courses that haven't started yet?

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  • Robbie Milne

    Hi Mark,

    Thanks for checking in.

    Currently it's a manual two step process. Prior to the commencement date of the class, our process is to use the 'NR' status to flag the units that the students have a CT with and use 'NYS' for the units that will become 'CA'.

    Once the commencement date occurs, we then go back and update the 'NR' flagged units to 'CT'.  This is done to avoid generating the error if we set the 'CT units' with the CT status when the enrolment is first created prior to the commencement date.

    The main problem is that we can have classes with over 100 students that may have one or more units that need to be reported with the 'CT' status, so having to eyeball those units and making sure we change the correct units is pretty labour intensive.

    Hope that makes sense!

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