Colour coding of specific calendar events.

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Adrian Date

• 22 July 2020 10:57

Would be very useful to be able to change colours of individual workshops events independent of the workshop type ect. 
We would use this to identify workshops that are for example , not have trainer assigned yet, still waiting for processing, fully completed etc.  

in the calendar view there is currently no way to customise coding of individual workshops 

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  Kate Penney

  • 17 August 2020 05:36

  Whilst not a solution to your colour coding request, as an interim solution we have created a dummy trainer to allocate to courses that have not been rostered or set up as a default trainer (For example First Name: Trainer, Surname: Not Rostered) - then set up a calendar view showing only those courses where that are allocated to that trainer are visible - you can also then use that name to filter the upcoming courses list.

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  Adrian Date

  • 17 August 2020 05:58

  Thanks Kate. “Great minds” yes we have done that too but it really only helps with one part of the need. We run a lot of short courses so currently use Outlook ( doubling up on aXcelerate calendar which is not ideal ) to track and display things like ‘ need trainer’ ‘ course resources packed’ ‘ course resources sent’ ‘ course file returned’ ‘ course finalised’ etc etc. it just makes for a quick and easy visual check of what’s happening. Really surprising that aXcelerate doesn’t have something like this already as I’m sure most RTO’s would find a use for it.
  Thanks for commenting too.

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  Kate Penney

  • 17 August 2020 06:05

  Hi Adrian

  Can you use custom fields on the courses to track these statuses? For Example:

  Trainer Status: Select from dropdown  (Trainer Required, Pending Confirmation, Trainer Confirmed)

  Course Resource Satus: Select from Dropdown (Packed, Sent)

  Course Evidence: Select from dropdown (Recieved, Reviewed)

  Course Status: Select from dropdown (Scheduled, Delivered, Pending Processing, Processed, Finalised)

   

  You could then schedule a workflow (if enabled) to run a report daily for upcoming X days to show the value in each field?

  You could also then potentially use the data in the reports to display as a chart widget on the dashboard?

   

   

   

   

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  Adrian Date

  • 17 August 2020 06:14
  • Edited

  Thanks Kate
  Possibly could do similar but I think it would require much the same workload as what we are doing in Outlook now. Would be ideal to simply have an option in the workshop “update” to set a calendar colour. 

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