Archive or Inactive option in Resource Library

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Comments

17 comments

  • Anne-Marie Hayes

    I agree. At present my Resource Library is very messy with information from 2015. I would like to be able to make it Year specific eg; 2015, 2016, 2017

     

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  • Kate Penney

    We would like the same! We are releasing a new suite of resources and due to the size limitations we will need to host the some of the files elsewhere and add the resource to axcelerate as a link. Currently we are also unable to change a reource from a file to a link so this also wouldnt work.

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  • Lee Gilbert

    We would also like the option of being able to Archive or make Resources Inactive, has anything happen to this Idea from the Forum?

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  • Mary Lia

    I'm re-commenting on this suggestion from a few years ago as we are finding our Resource Library is getting very full with resources we need to keep history of but don't use.  The only solution we have had to this so far is to create a Category of ZZZ - Archived DO NOT USE and move all resources into that category with an amended title of ZZZ 'resource name'

    This means we have a LOT of ZZZ resources still coming up in searches when we only want to find current resources.

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  • Katherine Ellis

    I agree! It would be super helpful to be able to Archive resources rather than delete them. 

    Has any progress been made on this ticket?

     

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  • Steve Wiggers

    +1

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  • Susan Dodds

    Agreed - this would be very helpful in keeping track of resources.  In addition, they could be automatically archived/inactivated if past the review date to ensure out of date resources are not being used.

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  • Carol Amorim

    Agreed. Can I ask why this has not been done, given the number of requests?

     

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  • Mary Lia

    I first raised a request to be able to archive (or make inactive) Resources in 2016 and there has still been no action in this area.  We created a ZZZ Archived category and renamed all inactive resources to commence with ZZZ - but even this way of managing old resources is getting messy within the system.

    We do not delete any resources as we treat the aX Resource Library as our 'single source of truth' for these resources.

    If we were to delete resources which are no longer in use, we would still need to save every previous version of a resource to another location before deleting.  This seems a complete waste versus an Inactive or Archived feature.  

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  • Claire Hezlett

    Yes! The ability to archive resources (&  'unarchive') and retain the version history would be extremely helpful. Currently, we have to download all previous versions (and their version update comments ) and save to an external file which is not ideal...

     

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  • Kate Penney

    Hi Team! I am about to clean up our resource library and will have to do the same as Claire has advised before deleting them. Despite 16 votes over the years, this still seems to be something aXcelerate are not willing to assist its clients with. Any chance of an update on why this may be?

     

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  • Mary Lia

    Are there any plans to action this functionality in the Resource Library which was first raised in 2016?  

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  • Janine Peeters

    Based on the number of people that have raised it I think it should definitely be reviewed.  I have created an Archive category, rename and move files to that category as others have mentioned but still get questions from staff if they should use it.

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  • Mary Lia

    Was so happy to see in the latest Release Notes that this functionality is now live!! 

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  • Martin Jones

    Thanks Mary..indeed it is.
    Appeared out of the blue just now!

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  • Max Tranter

    Hi everyone

    Glad you have all already seen that the suggested idea has been released.

    Thanks again for all the feedback and patience and I am happy to see you are enjoying the change.

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  • Pip Austin

    This update is awesome, it would be cool if we could please get a filter or display field added to the resources library report for if a resource is active/inactive

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