Work-Based Learning is a product within aXcelerate that launched in July 2022. This feature was developed to help digitise the work-based learning process for modern training organisations and provide a better experience for everyone involved. Click here to find out more about what the feature can offer and how it can benefit your business.
Tip: Before reading further, we recommend ensuring that you understand the key definitions found on our Billing Overview page.
Note: The default terminology used in the system and referred to in this article is Placement, however, this can be changed to Traineeship, Apprenticeship or Internship in your account from the Core tab of the System Settings and are viewed as interchangeable for the purposes of this article.
Work-Based Learning Pricing Overview
Providers who use aXcelerate’s Work-Based Learning feature are billed for the number of Placements that commence within your billing period. For example, if you are invoiced monthly, and had 10 placements commence last month, you will be invoiced for 10 placements.
This pricing model ensures that the amount you pay for Work-Based Learning scales with your business. It also makes it easy for you to track the usage and costs associated with your use of the Work-Based Learning feature.
The cost of each Placement will diminish as more Placements are created within your account to allow you to accumulate cost efficiencies as you use the feature more over the course of your annual billing period. This will work in a tiered system where after a certain number of Placements are created, the cost of the next Placements will be lower. This will again repeat until the next breakpoint is reached at which point a new lower price per placement will be used (e.g., the first 50 Placements will cost more than the next 50 that are created, and so on). At the end of your billing period, the diminished costs will reset and your Placement count will need to be re-accumulated over the next period.
In addition, there may be an access fee or a minimum number of placements per month. Note that creating Host Employers, Activities, Presets and any other data in the Work-Based Learning area does not incur any fees.
For more information on exact pricing, you can fill out the enquiry form or submit a support request to get in touch with our Customer Success team to provide an individual quote.
Billable Placements
Placement: A Placement is basically an enrolment in the Work-Based Learning system. A Placement is assigned to a particular Learner and is always linked to one class enrolment, but can have many Host Employers & Supervisors. Placement is the default terminology used but can be altered in the System Settings. For more information about Placements, click here.
Billable Placement: A Billable Placement refers to an active Placement that has commenced within your current billing period. If the Placement was cancelled before it commenced or has previously commenced in a prior billing period, it will not be counted as billable. This means that if you had a Placement that spanned multiple billing periods, it would still only be charged once.
Tip: If a Learner would traditionally participate in multiple Placements, you can achieve a similar outcome in the system by linking multiple Host Employers to the Placement with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once for a particular enrolment.
Note: A Placement must be linked to a Class Enrolment. While a Placement will only be charged once upon commencement, the class enrolment will also be billable as per your learner-based licence agreement.
Work-Based Learning billing period
The fees incurred from Billable Placements and the associated cost reductions will accumulate over your annual billing period. After the current billing period ends, the accumulated cost reductions will reset and be reaccumulated over the next period. While the cost savings accrue over a yearly period, automated invoicing will be triggered each month over the period.
Submit a Work-Based Learning Enquiry
To enable Work-based Learning in your account, you can submit a support request to get in touch with our customer success team. They will contact you to provide pricing information and enable the feature in your account once it has been added to your licence agreement.
Tip: If you're interested in checking out the Work-Based Learning system, ask our team to turn on the feature in your Staging account to let you test it out yourself. The Apps can also connect to the Staging environment to let you easily test the full experience.
WBL Pricing FAQs
Are cancelled Placements billable?
A Placement that has commenced is billable, however, a Placement that has been cancelled before it commences is not.
How much does each Placement cost?
Exact pricing is currently available by submitting a support request to our Customer Success team.
The cost per-Placement will initially be larger but will reduce in cost as you scale. The exact price per placement and the cost scaling will be determined as part of the licence agreement defined during conversations with our Customer Success team.
Can I test out the system before I use it?
The feature can be enabled in your staging account upon request to our Customer Success team. The Apps can also connect to the Staging environment to let you safely test the full experience. Keep in mind, the data in your staging account will refresh at the beginning of each month so your testing should keep this timeframe in mind.
How long is a billing period?
The length of a billing period will be one year during which time the cost savings of commenced Placements will accumulate. This period will be the same timeframe as your regular licence period. Automated invoicing will occur monthly, but the period will span a whole year.
What if my Learners need to do multiple Placements?
Each Placement is billable individually. However, a Class enrolment will only ever have one Placement linked to it. If a Learner would traditionally participate in multiple Placements with different Employers, a similar outcome can be achieved within a single placement by linking multiple Host Employers with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once per enrolment.