Work-Based Learning was designed to help digitise the work-based learning process for modern training organisations and provide a better experience for everyone involved. Click here to find out more about what the feature can offer and how it can benefit your business.
Work-Based Learning (WBL) is billed based on placement activity or an agreed annual commitment, depending on the terms in your contract. There are several ways WBL fees may be applied:
- Pay-per-placement – You’re charged for each placement commencement during your billing period. Your rate per placement decreases as you reach higher volume thresholds within your billing year.
- Annual commitment model – Similar to Long Course billing, you commit to a set number of placements/learners for the year.
- Bundled pricing – WBL fees are included as part of your Long Course Learner licence.
Note: Please refer to your agreement to confirm which model applies to your account.
Billing Period & Invoicing
Your WBL billing period aligns with your contracted service period.
In most cases, charges are invoiced monthly in arrears based on placements or the agreed annual commitment.
If you’re on the annual commitment model, your fees are spread across the billing year.
What Counts as a Billable Placement (for per-placement and tiered models)
A placement counts if it commences during your service period.
If cancelled before commencement, it won’t be charged.
You’re billed only once per placement, even if it spans across billing periods.
Billable Placements
Placement: A Placement is basically an enrolment in the Work-Based Learning system. A Placement is assigned to a particular Learner and is always linked to one class enrolment, but can have many Host Employers & Supervisors. Placement is the default terminology used but can be altered in the System Settings. For more information about Placements, click here.
Billable Placement: A Billable Placement refers to an active Placement that has commenced within your current billing period. If the Placement was cancelled before it commenced or has previously commenced in a prior billing period, it will not be counted as billable. This means that if you had a Placement that spanned multiple billing periods, it would still only be charged once.
Tip: If a Learner would traditionally participate in multiple Placements, you can achieve a similar outcome in the system by linking multiple Host Employers to the Placement with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once for a particular enrolment.
Tip: A Placement must be linked to a Class Enrolment. While a Placement will only be charged once upon commencement, the class enrolment will also be billable as per your learner-based licence agreement.
WBL Pricing FAQs
Are cancelled Placements billable?
A Placement that has commenced is billable, however, a Placement that has been cancelled before it commences is not.
How much does each Placement cost?
The cost per-Placement will initially be larger but will reduce in cost as you scale. The exact price per placement and the cost scaling will be determined as part of the licence agreement defined during conversations with our Account Management team.
Can I test out the system before I use it?
The feature can be enabled in your staging account upon request to our Customer Success team. The Apps can also connect to the Staging environment to let you safely test the full experience. Keep in mind, the data in your staging account will refresh at the beginning of each month so your testing should keep this timeframe in mind.
How long is a billing period?
The length of a billing period will be one year during which time the cost savings of commenced Placements will accumulate. This period will be the same timeframe as your regular licence period. Automated invoicing will occur monthly, but the period will span a whole year.
What if my Learners need to do multiple Placements?
Each Placement is billable individually. However, a Class enrolment will only ever have one Placement linked to it. If a Learner would traditionally participate in multiple Placements with different Employers, a similar outcome can be achieved within a single placement by linking multiple Host Employers with different schedules. This means that you should only ever have to pay for a Learner to participate in Work-Based Learning once per enrolment.