Student Activities

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Student Activities allow you to capture training events that a student is participating in such as workplace visits and coaching. Activities are linked to a class enrolment and can be set up with a weekly schedule based on the student's availability. Activities can also be set up to contribute towards the student's attendance, providing a generic framework for managing the various training events that a student undertakes throughout their course.

View a Class Enrolment

 

Student Activities

 

Tip: The Student Activities tab will show any Activities, Workshops, E-Learning and Assessment Submissions (for Standard Assessments) linked to the selected Class Enrolment. 

 

Note: For further information on accessing and managing Class Enrolments, please refer to our Class Enrolments help article.

Add a Student Activity

Activities allow you to capture training events that a student is participating in such as workplace visits and coaching.

  1. Select Student Activities
  2. Select Add New Activity
  3. Choose an Activity Type, Date & Trainer
  4. Set any other applicable Activity Details
  5. Select Add Activity
 

Tip: To add a new Activity Type, select Manage Types. Display in Calendar

Update a Student Activity

  1. Select Student Activities
  2. Find the activity you wish to update
  3. Select the Update icon under the action column
 

Tip: When viewing the list of activities use the display tabs to show upcoming Workshops, eLearning and Assessment Submissions (Standard Assessments)

Delete a Student Activity

  1. Select Student Activities
  2. Find the activity you wish to delete
  3. Select the Delete icon under the action column
  4. Click Ok to confirm the deletion

Delete Multiple Student Activities

  1. Select Student Activities
  2. Ensure the filter at the top of the list includes Participant Activities
  3. Using the checkboxes, select the activities you wish to delete
  4. Click the Bulk Delete Selected Activities
 

Tip: The bulk delete button will display the number of selected activities. To select a range of activities, hold down the shift key while making your selection.

Schedule New Student Activities

Scheduled activities are used to generate a timetable of activities that a student can participate in. Time Slots are used to specify the student's availability, which is used in conjunction with the trainer's availability to generate a timetable of activities.

  1. Select Student Activities
  2. Select Schedule New Activities
  3. Choose an Activity Type, Date & Trainer
  4. Set the Start Date, End Date & Duration of the schedule
  5. Specify the Participant Weekly Availability
  6. Select Generate Timetable
 

Note: Scheduled activities will be marked as attended by default and will not appear in students' calendars.

Duplicate a Student Activity

  1. Click the Duplicate icon next to an Activity
  2. Adjust the details of the Activity as required
  3. Click Add Activity
 

Note: It is recommended that the scheduled time of the Activity is adjusted when duplicating an Activity to avoid schedule clashes.

Add a Student Activity Type

  1. Select Student Activities
  2. Select Add New Activity
  3. Select Manage Types
  4. Select Add New Activity Type
  5. Set the name of the new type
  6. Determine whether the activity Counts Towards Attendance

Update a Student Activity Type

  1. Click Add New Activity
  2. Click Manage Activities
  3. Click the Update icon next to an Activity Type
  4. Adjust the Activity Type as required
  5. Click Submit

Delete a Student Activity Type

  1. Click Add New Activity
  2. Click Manage Activities
  3. Click the Delete icon next to an Activity Type
  4. Click Ok to confirm the deletion
 

Note: Student Activity Types cannot be deleted if they are linked to any Activities that are part of a Student's Class Enrolment.

Mark Student Activity Attendance

  1. Click the Update icon next to an Activity
  2. Set the Attended status to Yes
  3. Click Update Activity
 

Tip: Student Activities using an Activity Type that has Automatic attendance will not need to be manually marked. Once the Activity Date is in the past, the Activity will be marked as attended.

 

Note: Student Activities will only be marked as attended if the Activity Date is in the past. The Attendance required will be cumulative of the linked Activities and Workshops. 

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