Contracts are used to uniquely identify the purchasing or funding contract between the state/territory training authority or an industry peak body and the registered training organisation. All students with a funded enrolment must have Contracts applied to their enrolment.
Tip: Schedules are able to be applied to Contracts to identify a specific program of study to be undertaken as part of a purchasing contract. Please refer to our Contract Schedules help article for further information.
Note: Administrator users of the system will be required to add new Contracts and Schedules for each new contract year.
Add a Contract
- Click Add New Contract
- Set a Contract Code
- Select the Contact associated with the selected Funding Body
- Click Submit
Tip: If a Master Schedule Code is specified, this value will be used in AVETMISS reports in place of the individual schedule code. The schedule code will then only be used as an internal identifier.
Note: Setting a Start Date and End Date of the Contract help you to filter contracts when using Contract Reconciliation. The State, Funding Body and Contact fields are not mandatory to provide but can be used to keep data records.
Update a Contract
- Search for a Contract
- Click the Update icon next to a Contract
- Make adjustments to the Contract as required
- Click Submit
Deactivate and reactivate a Contract
- Search for an active Contract
- Click the Deactivate icon next to the Contract
- View deactivated Contracts by selecting the Inactive tab above the list of Contracts
- Select the Activate icon next to the deactivated Contract you wish to reactivate
Note: Inactive Contracts will not appear in lists of selectable Contracts in other areas of the system.
Contract Types
There are three broad Types of Contracts. These are also sometimes referred to as Training Schedules.
- Government funded contract
- Peak Body Funded contract
- Fee for Service with an organisation
Some recommended Contract Codes and descriptions for particular Contract Types are listed below:
Fee For Service with an Organisation
The Contract Code for this Type of Contract should be 'FFS'.
The suggested description is 'Fee For Service'.
Funded (NSW) - Course site Id & Booking Id
The Contract Code for this Type of Contract should be the Course site ID.
The suggested description is the Year and Contract name.
Funded (NSW) - No Course site Id
The Contract Code for this Type of Contract should be '000'.
The suggested description is the Year and type of Contract.
Funded (NSW) - No Booking Id
The Contract Code for this Type of Contract should be the Course site ID.
The suggested description is the Year and type of Contract.
Funded (Qld) - with training schedule
The Contract Code for this Type of Contract will be determined by your reporting body.
The suggested description is the Year and type of Contract.
Funded (Qld) - no training schedule
The Contract Code for this Type of Contract will be determined by your reporting body.
The suggested description is the Year and type of Contract.
Funded (All other states)
The Contract Code for this Type of Contract will be determined by your reporting body.
The suggested description s the Year and type of Contract.
On the Job (SA only)
The Contract Code for this Type of Contract will be determined by your reporting body.
The suggested description is the Year, contract description & 'On job'.
Off the Job (SA only)
The Contract Code for this Type of Contract will be determined by your reporting body.
The suggested description is the Year, contract description & 'Off job'.
ACFE (Vic only)
The Contract Code for this Type of Contract should be 'ACFE'.
The suggested description to set is also 'ACFE'.
Contract FAQs
- Navigate to the Class Matrix where the enrolments are found
- Hover over Bulk Actions and click Bulk Set Contracts
- Fill in the Set Contract Information for all Students and for all Units in the Class form as desired
- Check the applicable checkboxes in the Student table to update
- Click Update Selected
- Click Proceed with bulk change