Payment Plans

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Payment Plans allow you to distribute the total tuition fee into multiple payments, which can be applied to the Student (or Employer or Other contributor).

Finance

 

Payment Plans

Add a Payment Plan

  1. Click Add New Payment Plan
  2. Enter the Payment Plan Name
  3. Enter the Minimum Total
  4. Click Submit
  5. Add your Payment Plan Rules
 

Tip: The Minimum Total defines the eligibility of the payment plan by ensuring the tuition fee is equal or higher to the Minimum Total.

 

Note: If you intend to apply discounts to the tuition fees, you will need to take the discount into account when setting the Minimum Total.

Update a Payment Plan

  1. Search for the Payment Plan you wish to update
  2. Click the Update icon
  3. Make changes to the Payment Plan as required
  4. Click Submit
 

Note: Making a change to a Payment Plan does not affect enrolments with the payment plan already applied.

Add a Payment Plan Rule

  1. Search for the Payment Plan you wish to add a Rule to
  2. Click the Add icon on the right-hand side
  3. Enter the Amount
  4. Select the Payment Plan Type
  5. Enter the Description
  6. Specify the Rule Order
  7. Click Submit
 

Tip: Check Add another rule if you are adding more than one rule to the payment plan.

 

Notes: The rule order will automatically count up, you only need to specify if you are wanted to move a rule.

 

Warning: All payment plan rules need to be a percentage or dollar value.

Percentage based payment plans need to add to a total of 100%. You need to manually click the activate button on percentage based plans to check it meets these requirements.

Duplicate a Payment Plan

Duplicate a Payment Plan is useful when you have similar payment structures but slightly different rule amounts or number of rules.

  1. Locate a Payment Plan you wish to duplicate
  2. Select the Duplicate Button
  3. Locate the new Payment Plan
  4. Make relevant updates to the new Payment Plan
  5. Click Submit
 

Tip: The new payment plan will have "- Copy" added to the end to make it easy to locate.

 

Note: You can duplicate active payment plans only.

Deactivate and activate a Payment Plan

  1. Search for the Payment Plan you wish to deactivate
  2. Select the Deactivate icon next to the Payment Plan
  3. View deactivated Payment Plan by selecting the Inactive tab above the list of plans
  4. Select the Activate icon next to the deactivated Payment Plans you wish to reactivate
 

Tip: This feature allows you to put a Payment Plan on hold but not completely delete from your system.

Create a Custom Payment Plan

A custom payment plan can be created for a particular class enrolment. This is done by going to a student's class enrolment page and viewing their finance summary. From there you can create a payment plan that is specific to a student and inclusive of any additional fees or modifications that apply to the enrolment.

Courses

 

Classes

 

Select Class

 

Select Student

  1. Click Finance Details
  2. Click the Edit Icon in Finance Details
  3. Select a Tuition Finance Code
  4. Select a Custom Payment Plan in the appropriate contribution section
  5. Ensure the View the enrolment summary action is selected
  6. Click Submit
  7. Click Finance Details
  8. Click Add Instalments
  9. Add Payments and Items as needed or Load an Existing Payment Plan
  10. Click Update
 

Tip: Once the Custom Payment Plan option has been selected you can load an existing payment plan and adjust it as needed or add payments and other items independently.

 

Note: The update button will be disabled until all instalments equal the total tuition fee. You will be provided with a remaining amount to assist with updating each instalment.

Payment Plans Webinar

This webinar demonstrates:

  • Creating Payment Plans
  • Configuring Payment Plan Rules
  • Utilising Payment Plans
  • Creating custom Payment Plans

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