This area of the system allows the grouping of workshops into a multi-day workshop. If you are running a multi-day program for a client or group of students you can combine the individual workshops into a single, multi-day program.

Courses

Note: If your group workshop is delivered simultaneously and you wish for it to display as a single item in the aXcelerate calendar you must mark a workshop as the key event and specify any sub-events.

If you have to add extra trainers to the workshop group, you must add them ALL to the key event or these trainers will not see this event on their calendar

Create a new group workshop

Scroll to the bottom of the list of group workshops
Set a Group Name
Assign a Client/Owner to the group
Link a Workshop to the group
Click Submit

Tip: Enable simultaneous delivery if all workshops are delivered together by the same Trainer(s).

Update a group workshop

Click the Update icon next to a group workshop
Update the group workshop as required
Click Submit

Link workshops to a group workshop

Update a group workshop
Click Add a Workshop
Select a workshop to link to the group
Click Add Workshop

Duplicate a group workshop

This allows for a group workshop and all of its workshop instances to be duplicated across multiple dates, allowing modification of key fields for each new group. See Workshop management > Bulk Duplicate for more information on how individual workshop instances are duplicated.

Update a group workshop
Click Bulk Duplicate
Click the empty date input and choose a date to add a row which represents a new group workshop
Click the Add Field dropdown to add fields that you wish to update for one or more of the created group workshops or constituent workshop instances
Enter data for the new group workshops within the table as required
Click Submit

Delete a group workshop

A group workshop will be deleted from the system if all linked workshops are removed from the group.

Update a group workshop
Click the Delete icon next to each workshop linked to the group

Mark a workshop as the key event

To display a group workshop in the calendar that is simultaneously delivered as a single item, a linked workshop must be assigned as the key event. Once a key event is assigned, any workshops other than the key event can be assigned as sub-events.

Update a group workshop
Click the Key icon next to a linked workshop
Click the Grey Dot next to any workshops other than the key event to assign it as a sub-event

Tip: Once a key event has been selected, a highlighted key icon will appear next to the selected workshop. Any workshops assigned as sub-events will show a green dot next to the workshop in the table.

Note: Only one workshop can be assigned as the key event. To reset the key event click the highlighted key icon next to the current key workshop. This will also reset all selected sub-events.

Copy all group workshop statuses

Copying all statuses within a group workshop will search for all Students that are currently booked into any Workshops linked to the group current group and book them into each of the workshops they are not already booked into. This function is an effective way to create multiple bookings with a single click.

Update a group workshop
Click Copy All Statuses
Click Ok when prompted to confirm the action

Note: This function does not allow you to select specific workshops within the group to book students into. All students will be booked into all of the workshops linked to the group.

Group Workshop FAQs

I have a website integration which displays my course list, how does aXcelerate calculate and display the Workshop capacity for Grouped Workshops on my website?

aXcelerate will display the highest "Max Students" value from the Workshops in a group as the total capacity for each Workshop in that group. If a student books into a workshop from the group, the total capacity of the group is reduced by 1.