This action enables you to configure automated notifications when an assessment status changes. Recipients can include participants, respondees, assessors or markers.
An assessment status changes when it is submitted by the participant or has been finalised as completed. For example, you could email assessors a generic message with a link to mark the assessment following an assessment submission.
This workflow action only applies to aXcelerate accounts with the Online Assessments Feature enabled and configured.
Assessment Submission Notification
This action allows you to notify the student and/or the assessor/admin of a submission. This workflow is an event-style trigger workflow, therefore, when a submission is received it will trigger the notification to the relevant parties.
- Set the Name of the workflow task eg STUDENT & ASSESSOR Assessment Submission Notification
- Action: Handle Assessment Status Change
- Send Contact Email: To the Student
- Trigger: Assessment Submission
- Click Run Wizard
- Name: this can be set to the default name of "Send submission notice to the student"
- Template or Message: you can either choose a template or modify the default message which is set. You can add the dynamic fields which are located via the Computer icon in the Toolbar.
- From: either use your API user or choose another user
- Subject: update if required
- Click Update Step this concludes the notification to the student next we will create another step to send the notification to the assessor
- Click Add a new step
- Change the Action to Handle Assessment Status Change
- Set the Send Contact Email to: To the assessor(s)
- Click Run Wizard
- You will now notice the To section is set to the Assessors and the Contact refers to the Student
- Template or Message: you can either choose a template or modify the default message which is set. You can add the dynamic fields which are located via the Computer icon in the Toolbar.
- From: either use your API user or choose another user
- Subject: update if required
- Click Update Step this concludes the notification to the Assessor
- Conditions (if applicable): you can exclude certain assessment types which you don't want the workflow to trigger for eg Observations
- Click Save Automated Task
Send a Notification to the Student when an Online Assessment is Passed
This action will allow you to send an email to the student letting them know about their recent marked assessment result. For each type of online assessment result you would create a new workflow for each one eg Passed, Try Again or Failed.
- Set the Name of the workflow task eg STUDENT Assessment Marked Satisfactory Notification
- Action: Handle Assessment Status Change
- Send Contact Email: To the Student
- Trigger: Assessment Marked
- Click Run Wizard
- Name: this can be set to the default name of "Send completion notice to the student"
- Template or Message: you can either choose a template or modify the default message which is set. You can add the dynamic fields which are located via the Computer icon in the Toolbar.
- From: either use your API user or choose another user
- Subject: update if required
- Click Update Step
- Conditions: Marked Assessment Result > Includes > Completed - Passed / Completed - Try Again
- Click Save Automated Task
Tip: Create a new workflow for each type of Assessment Result